Web-based POD and document management: We are changing the way we print We can get a variety of NEW resources through the Internet, which gives us more options for printing, distribution and document management. Traditional print production is giving way to web applications and services. These emerging web applications and services streamline the printing and distribution process and take POD (Print On Demand) and document management to the next level .
Some companies, including Printweb and Xerox, offer web-based document management and POD services, ranging from e-warehouses to online print orders, print production management, personalized services, bookbinding, transmission and post-processing. . Other companies involved in this, such as PrintChannel.com and SMARTwork.com, offer web-based print purchasing services that connect customers and print suppliers through web-based print production management tools. There are also some companies that offer personalized services.
Now companies of all sizes have started to use web-based POD and document management services within the company. If they are used as an external service, they can not only simplify the company's logistics, but also speed up the printing process. The on-demand printing of content through the Internet has also involved color promotional materials, technical publications, business cards and other aspects.
According to some companies that provide web-based POD and document management services, their customers can save 5% to 10% of their expenses through these services, even up to 70%. Electronic file storage and on-demand printing can also save a lot of human resources. In the past, a job took several days or weeks to print, pack it for hours, label it, and it took several days to ship it to customers. Now it takes only a few minutes to place an order online, then print it in the nearest place and take a few days or even less to reach the customer.
Network-based POD and file management services, whether used directly inside the company or installed outside the company as third-party services, can bring more convenience and save money. All kinds of large, medium and small enterprises can benefit from it.
Kim Grover, general manager of Xerox Corporation, who is also an industry consultant for insurance and financial industry, points out that as competition pressures increase, Xerox's customers increasingly choose to externally complete document management and printing. Insurance and financial companies have come to the conclusion that the more concentrated the investment is in their core business, the better the proceeds.
Like most businesses, insurance and financial services companies find themselves in need of more effective use of their own funds. One way to achieve this is to contract with other companies to provide services and control print production outside the company. The entire printing production process will be completed by a third party, focusing more on the core business. And with web-based POD and file management, this external processing is much easier than it used to be. Authorized customers can use a standard web browser to request file and format changes and follow this requirement. Print output.
However, when a company needs 5000 or more forms to support its own business, it is difficult to easily obtain POD services. To this end, Xerox provides customers with additional services, such as full process management, that is, accepting user's format requirements and completing them.
In the case where hard copy (printing) is still far from being eliminated, Grover said that the new paradigm is through the Internet to hard copy and passed directly to individual consumers. Through network POD and document management, companies can greatly reduce unnecessary waste and tailor the information they need to meet the needs of different consumers.
1. USDA introduced network-based POD services into school network document management and POD services to save time, space, and funding for GS/USDA (US Department of Agriculture's higher education). As a government training organization, GS/USDA needs to set up courses, write teaching materials, and train employees of all agencies in the United States. To this end, GS/USDA has introduced the Digital Express 2000 system developed by IKON Corporation. This system supports GS/USDA students to select course materials from a web directory through the Internet. After selection, these materials will be printed and transmitted to students. . The printing of materials will be selected from the nearest IKON production site in the location of the student and passed to the trainees from here.
IKON's Digital Express 2000 production and distribution system enables GS/USDA to achieve instant publishing and maintain a unified national standard. And this approach can save 2,500 square meters of space for storing documents, and by completing 700 orders a year, the time saved is equivalent to 30 minutes less per order.
The newly released IKON Digtial Expres2000 for the printing market has expanded its system functions as an ISP and promised to simplify the access of commercial printing and rapid printing to the print e-procurement market. IKON also added the MicroPress Common Print Server (CPS) from T/R Systems Inc. as a front end to a range of imaging devices from Canon, Ricoh, Oce and Hewllett-Packard to enhance Digiagl Express 2000's distribution and printing capabilities.
Second, services outside the network: Output and transmission To successfully carry out web-based document management and POD services, it must be able to order and process documents and prepare for network printing and transmission. This is extremely important. In addition, ensuring the fidelity of the printed output and the quickness of product delivery are also critical.
As an early entry into the web-based POD and document management market, Business Communications (CC) has provided nearly five years of services to Fortune 500 manufacturers, trade services and insurance companies, and book publishers. CCI operates two production machine companies, one in Wisconsin and one in Arizona, where the electronic files are printed on the Internet directly to Xerox's DocuTech device. In addition to on-demand printing services, CCI also offers a "scan to print" service that digitizes customer's paper documents, prints them, and archives them. Other services include stapling, inventory, shipping, and an easy online order-up via an online document management system.
Sharon Quint, vice president of marketing at CCI, believes that the entire solution provided by CCI for access tracking and storing files is unrivalled. Any customer with a large amount of information to submit, print, archive, save, and distribute can access the CCI solution. Benefit from it.
Now Docs also provides POD on-demand printing services from file upload to distribution. Designed to meet the needs of the Global2000 company, Now Docs's attempt was to distribute print jobs across multiple printing outlets. Now Docs has deployed Xerox's digital printing equipment for its print and distribution centers throughout the United States, including the DocuColor 2060 Series, DodTech 6180 Series, and DocuColor 92CS. The front-end device is the RIP of EFI Fiery. Now Docs has patented technology that allows users to upload files to the Now Docs site and choose the nearest printing on their print network. The Pitncy Bowes Series8 inserter and complete binding equipment are also available at the printing and distribution center of Now Docs.
According to Bennett Hirsch, senior director of marketing and sales at Now Docs, the company's customers use Now Docs solutions for a variety of printing and distribution projects. Such as reports distributed to multiple users, time-sensitive investment documents, and the printing and distribution of private label products.
Hirsch is convinced that in order to fully realize the advantages of digital technology, companies should take the time to generate tables and other materials that can maximize the capabilities of new technologies, instead of simply trying to use offset-generated files for digital output. If the digital design is accurately combined with variable data, a "one-to-one" communication scheme can be obtained.
Mimeo.com also offers a full set of document management and POD services, but uses a centralized printing and distribution model rather than just a distribution model. The Mimeo.com solution has a nice upload and print driver system. Users chose the Mimeo.com press as their output device, as Charles Resnick, vice president of development at Mimeo.com said, the Internet became the customer's printed cable.
After the files are encrypted, compressed, packaged and delivered to the printing device, customers can view them on their own computer monitor in real time and perform some operations such as turning pages, changing binding options, zooming in and out to view files, and so on. The printing work is concentrated in Memphis, where Mimeo.com will also take advantage of its close proximity to the Federal Express Center to provide POD services that can be delivered the next day. Mimeo.com production center is equipped with a large number of advanced equipment, including the installation to ensure the color Xeikon color printers with corresponding software for accuracy, multiple Xeikon DocuTech 6180S, and a group of Hewellett-Pachard printing products.
Lason is a supplier of integrated information management services. His work includes image and data capture, data management and export, distribution of products printed through POD, management of more than 85 multi-functional image processing centers and the use of its services to customers. The facilities at Lason's production center include Oce's digital network printers and Xerox's line of equipment from copiers to network printers.
Lason uses the network to receive customer orders and job requirements, and offers quotes and information to customers over the Internet. The company's projects range from simple copying to book production to software integration including documentation, media, and packaging. Lason also provides online inventory management and execution services.
Webprint, on the other hand, provides another way to implement document management and network-based POD. It provides on-demand printer digital printing customers with a web-based "desktop to distribution" solution. With this solution, customers will be able to print any application file directly on the selected site, as if it were a vendor's device as their desktop printer.
Third, use the network to connect customers and their printing suppliers Another way to provide POD services through the network is to provide links and management services, and directly to the printing suppliers and their customers. The two companies that currently carry out this service are printChannel.com and SMARTworks.com.
Oliver Pflug, CEO of printChannel.com, described his company as a supplier of print purchasing services to commercial printers. Pflug believes that the company’s strength lies in the fact that its services are tailor-made for print suppliers. printChannel.com will train the printing supplier for 5 days, after which the printer can master the various parameter settings for operating the system.
PrintChannel has registered all its services, including a range of procurement services from network assessment requirements to the customization of online print materials. Business printing suppliers then use these registration marks to inform customers of their own services. In this way, printers can directly provide customers with various network POD and document management services with the help of printChannel.
SMARTworks.com provides businesses with a print management and procurement service platform that can be accessed through a simple site or other global B2B e-procurement solution. This platform supports e-procurement, supply chain management, supplier management, design-to-order and file resident services. SMARTworks.com acts as an ASP supplier by working with its channel partners and expands its market. Current SMARTworks.com channel partners include the recently agreed Danka Business System.
Through SMARTworks.com, Clopal2000's customers can immediately access products and service providers and enjoy the various services they provide. SMARTworks.com and channel partners collaborate to streamline and automate their print purchasing and management processes to save money by improving the efficiency of print resource management.
IV. Conclusions We introduced various web-based PODs and file and file management solutions. No matter what the format of these programs is, one thing is for sure. Their use will bring real expenditure reduction to the company. And the network is moving POD and documents and format management
Some companies, including Printweb and Xerox, offer web-based document management and POD services, ranging from e-warehouses to online print orders, print production management, personalized services, bookbinding, transmission and post-processing. . Other companies involved in this, such as PrintChannel.com and SMARTwork.com, offer web-based print purchasing services that connect customers and print suppliers through web-based print production management tools. There are also some companies that offer personalized services.
Now companies of all sizes have started to use web-based POD and document management services within the company. If they are used as an external service, they can not only simplify the company's logistics, but also speed up the printing process. The on-demand printing of content through the Internet has also involved color promotional materials, technical publications, business cards and other aspects.
According to some companies that provide web-based POD and document management services, their customers can save 5% to 10% of their expenses through these services, even up to 70%. Electronic file storage and on-demand printing can also save a lot of human resources. In the past, a job took several days or weeks to print, pack it for hours, label it, and it took several days to ship it to customers. Now it takes only a few minutes to place an order online, then print it in the nearest place and take a few days or even less to reach the customer.
Network-based POD and file management services, whether used directly inside the company or installed outside the company as third-party services, can bring more convenience and save money. All kinds of large, medium and small enterprises can benefit from it.
Kim Grover, general manager of Xerox Corporation, who is also an industry consultant for insurance and financial industry, points out that as competition pressures increase, Xerox's customers increasingly choose to externally complete document management and printing. Insurance and financial companies have come to the conclusion that the more concentrated the investment is in their core business, the better the proceeds.
Like most businesses, insurance and financial services companies find themselves in need of more effective use of their own funds. One way to achieve this is to contract with other companies to provide services and control print production outside the company. The entire printing production process will be completed by a third party, focusing more on the core business. And with web-based POD and file management, this external processing is much easier than it used to be. Authorized customers can use a standard web browser to request file and format changes and follow this requirement. Print output.
However, when a company needs 5000 or more forms to support its own business, it is difficult to easily obtain POD services. To this end, Xerox provides customers with additional services, such as full process management, that is, accepting user's format requirements and completing them.
In the case where hard copy (printing) is still far from being eliminated, Grover said that the new paradigm is through the Internet to hard copy and passed directly to individual consumers. Through network POD and document management, companies can greatly reduce unnecessary waste and tailor the information they need to meet the needs of different consumers.
1. USDA introduced network-based POD services into school network document management and POD services to save time, space, and funding for GS/USDA (US Department of Agriculture's higher education). As a government training organization, GS/USDA needs to set up courses, write teaching materials, and train employees of all agencies in the United States. To this end, GS/USDA has introduced the Digital Express 2000 system developed by IKON Corporation. This system supports GS/USDA students to select course materials from a web directory through the Internet. After selection, these materials will be printed and transmitted to students. . The printing of materials will be selected from the nearest IKON production site in the location of the student and passed to the trainees from here.
IKON's Digital Express 2000 production and distribution system enables GS/USDA to achieve instant publishing and maintain a unified national standard. And this approach can save 2,500 square meters of space for storing documents, and by completing 700 orders a year, the time saved is equivalent to 30 minutes less per order.
The newly released IKON Digtial Expres2000 for the printing market has expanded its system functions as an ISP and promised to simplify the access of commercial printing and rapid printing to the print e-procurement market. IKON also added the MicroPress Common Print Server (CPS) from T/R Systems Inc. as a front end to a range of imaging devices from Canon, Ricoh, Oce and Hewllett-Packard to enhance Digiagl Express 2000's distribution and printing capabilities.
Second, services outside the network: Output and transmission To successfully carry out web-based document management and POD services, it must be able to order and process documents and prepare for network printing and transmission. This is extremely important. In addition, ensuring the fidelity of the printed output and the quickness of product delivery are also critical.
As an early entry into the web-based POD and document management market, Business Communications (CC) has provided nearly five years of services to Fortune 500 manufacturers, trade services and insurance companies, and book publishers. CCI operates two production machine companies, one in Wisconsin and one in Arizona, where the electronic files are printed on the Internet directly to Xerox's DocuTech device. In addition to on-demand printing services, CCI also offers a "scan to print" service that digitizes customer's paper documents, prints them, and archives them. Other services include stapling, inventory, shipping, and an easy online order-up via an online document management system.
Sharon Quint, vice president of marketing at CCI, believes that the entire solution provided by CCI for access tracking and storing files is unrivalled. Any customer with a large amount of information to submit, print, archive, save, and distribute can access the CCI solution. Benefit from it.
Now Docs also provides POD on-demand printing services from file upload to distribution. Designed to meet the needs of the Global2000 company, Now Docs's attempt was to distribute print jobs across multiple printing outlets. Now Docs has deployed Xerox's digital printing equipment for its print and distribution centers throughout the United States, including the DocuColor 2060 Series, DodTech 6180 Series, and DocuColor 92CS. The front-end device is the RIP of EFI Fiery. Now Docs has patented technology that allows users to upload files to the Now Docs site and choose the nearest printing on their print network. The Pitncy Bowes Series8 inserter and complete binding equipment are also available at the printing and distribution center of Now Docs.
According to Bennett Hirsch, senior director of marketing and sales at Now Docs, the company's customers use Now Docs solutions for a variety of printing and distribution projects. Such as reports distributed to multiple users, time-sensitive investment documents, and the printing and distribution of private label products.
Hirsch is convinced that in order to fully realize the advantages of digital technology, companies should take the time to generate tables and other materials that can maximize the capabilities of new technologies, instead of simply trying to use offset-generated files for digital output. If the digital design is accurately combined with variable data, a "one-to-one" communication scheme can be obtained.
Mimeo.com also offers a full set of document management and POD services, but uses a centralized printing and distribution model rather than just a distribution model. The Mimeo.com solution has a nice upload and print driver system. Users chose the Mimeo.com press as their output device, as Charles Resnick, vice president of development at Mimeo.com said, the Internet became the customer's printed cable.
After the files are encrypted, compressed, packaged and delivered to the printing device, customers can view them on their own computer monitor in real time and perform some operations such as turning pages, changing binding options, zooming in and out to view files, and so on. The printing work is concentrated in Memphis, where Mimeo.com will also take advantage of its close proximity to the Federal Express Center to provide POD services that can be delivered the next day. Mimeo.com production center is equipped with a large number of advanced equipment, including the installation to ensure the color Xeikon color printers with corresponding software for accuracy, multiple Xeikon DocuTech 6180S, and a group of Hewellett-Pachard printing products.
Lason is a supplier of integrated information management services. His work includes image and data capture, data management and export, distribution of products printed through POD, management of more than 85 multi-functional image processing centers and the use of its services to customers. The facilities at Lason's production center include Oce's digital network printers and Xerox's line of equipment from copiers to network printers.
Lason uses the network to receive customer orders and job requirements, and offers quotes and information to customers over the Internet. The company's projects range from simple copying to book production to software integration including documentation, media, and packaging. Lason also provides online inventory management and execution services.
Webprint, on the other hand, provides another way to implement document management and network-based POD. It provides on-demand printer digital printing customers with a web-based "desktop to distribution" solution. With this solution, customers will be able to print any application file directly on the selected site, as if it were a vendor's device as their desktop printer.
Third, use the network to connect customers and their printing suppliers Another way to provide POD services through the network is to provide links and management services, and directly to the printing suppliers and their customers. The two companies that currently carry out this service are printChannel.com and SMARTworks.com.
Oliver Pflug, CEO of printChannel.com, described his company as a supplier of print purchasing services to commercial printers. Pflug believes that the company’s strength lies in the fact that its services are tailor-made for print suppliers. printChannel.com will train the printing supplier for 5 days, after which the printer can master the various parameter settings for operating the system.
PrintChannel has registered all its services, including a range of procurement services from network assessment requirements to the customization of online print materials. Business printing suppliers then use these registration marks to inform customers of their own services. In this way, printers can directly provide customers with various network POD and document management services with the help of printChannel.
SMARTworks.com provides businesses with a print management and procurement service platform that can be accessed through a simple site or other global B2B e-procurement solution. This platform supports e-procurement, supply chain management, supplier management, design-to-order and file resident services. SMARTworks.com acts as an ASP supplier by working with its channel partners and expands its market. Current SMARTworks.com channel partners include the recently agreed Danka Business System.
Through SMARTworks.com, Clopal2000's customers can immediately access products and service providers and enjoy the various services they provide. SMARTworks.com and channel partners collaborate to streamline and automate their print purchasing and management processes to save money by improving the efficiency of print resource management.
IV. Conclusions We introduced various web-based PODs and file and file management solutions. No matter what the format of these programs is, one thing is for sure. Their use will bring real expenditure reduction to the company. And the network is moving POD and documents and format management
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