[Office Partner Information Center] As an office worker, you need to access a large number of documents every day. Some of these documents are only work process materials. They can be destroyed at the end of work tasks, so they need to be kept for a short time, and some are in the process of enterprise management. Important documents are exported and need to be stored for a long time or even forever. So how do we choose to face the various file boxes on the market? Why are the files stored in the archives packed in paper boxes?
At present, our most common file boxes can be divided into plastic and paper.
The plastic file box has the advantages of beautiful appearance, non-deformation, good waterproof performance and convenient use, so it is more popular, but the plastic material itself has the disadvantage of aging, so the plastic file box is more suitable for storing short-term storage files.
Paper file boxes can be divided into plain paper and acid-free paper. So what is acid-free paper? The acid content of paper is the best indicator of its service life. It can be measured with a pH between 0 (acidic, which means the paper has a very short life) of -14.0 (alkaline, which means the paper has a long service life). As the years of use increase and the number of exposures in daylight and air increases, so does the acidity of any type of paper. Acid-free means that the paper has a pH of 7.0 (neutral) or higher (alkaline). Under normal conditions of use and storage, the life of acid-free paper can reach 200 years. For example, the newspaper we read every day is made of acid-free paper. If it can be carefully preserved, the paper will last for 20 years, but if it is exposed to sunlight and air, then maybe Can only be kept for a few weeks. The acid-free paper archive box is a file box made of paper with a pH between 7.0 and 8.5. From the appearance point of view, the two are easily confused and look like kraft paper, but in fact there is a difference between the two.
Paper:
Plain paper file box: used as a cardboard box for general carton, about 250 grams (not strictly kraft paper).
Acid-free paper archive box: Made of 340 grams of acid-free paper, it has the characteristics of insect proof and mildew proof.
thickness:
Plain paper file box: about 250 grams of cardboard, and 0.7 millimeters after the double.
Acid-free paper archive box: 680 grams of acid-free paper after double twist is about 1 mm thick.
Color and flatness:
Ordinary paper file box: uneven color yellow, large color difference, rough surface.
Acid-free paper file box: uniform color, light color, smooth and smooth paper surface.
Customized:
Plain paper file box: only the fixed cover format can be selected, and the surface is printed with the words "archive box".
Acid-free paper archive box: can be printed and produced according to requirements.
The advantage of the plain paper archive box is that it is cheap and conducive to cost savings.
A file is a record of the experience of an event or a person. It is for the convenience of future review. The retention period is generally more than ten years. Therefore, it is necessary to strengthen its custody work. At present, many problems are encountered in the file custody work, such as Paper aging, illegible writing, archival pests, etc., have damaged many important files. The acid-free paper archive box solves this problem. It can be stored for a long time without mold and spoilage, and it can also prevent pests. This is also promoted by the National Archives. File box type.
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